Role: Project Administrator

Contract Type: Permanent, part-time

Salary: £18K per annum, 3 days a week (£30K Full Time Equivalent) 

Ideal Start Date: w/c 12 Aug

Location: Zoo Co Office (Stanley Arts, South Norwood, Croydon, SE25 6AB)

Applications close: Friday 14 June 12:00 (noon)

 

About Zoo Co

Zoo Co is a multi-award winning theatre company based in South Norwood, Croydon. We’ve been making theatre for nearly a decade, and we think theatre is better when everyone is invited. 

 

Our core mission has three pillars:

1) To create highly innovative, relevant, ambitious and visual live productions for local and national touring, amplifying stories from marginalised people in our communities, using co-creation and community consultation. 

 

2) To champion access across all our activities, celebrating its immense creative and social impact and sharing our creative access methodology with the wider industry.

 

3) To empower children, young people and adults in Croydon to be creative, using co-creation and community consultation to build programmes that are impactful and informed/ led by our diverse doorstep community.

 

The Project Administrator will play an essential role in helping us to achieve this mission.

 

About the role

The Project Administrator will support productions, the running of our young person engagement programme and other projects, as well as providing general administrative support as needed. This is an exciting opportunity for someone keen to develop their arts administration experience.

 

Reporting to our freelance Producers and managed by Zoo Co’s General Manager, you’ll be responsible for a broad range of activities including:

• Supporting productions as required, including but not limited to:

  • Diary management, scheduling and note-taking

  • Organising logistics, eg organising casting calls & workshop auditions, booking tour accommodation, etc

  • Supporting the gathering of feedback and other evaluation materials

  • Drafting end-of-project reports

  • Budget / financial support - keeping track of expenses, and maintaining cash flow/ reporting requirements

• Company & project/production marketing & communications support including but not limited to:

  • Preparing a wide assortment of production / project & company marketing materials (social media content, copy for websites or press releases, images and video files, etc)

  • Communication & engagement with subscribers & donors via our mailing list / Mailchimp

  • Website updates and creating pages, e.g. job ads and show pages 

  • Reporting monthly marketing statistics

• Producing Zoo Co’s Young Company (supported by the General Manager & Artistic Director):

  • Handling logistics, room bookings, freelancer engagement

  • Budget management of the annual YoCo production

  • Organising marketing & YoCo recruitment activities

  • Being the point of contact for Young Company members and their families/responsible adults

  • Coordinating evaluation activities

• Alongside the General Manager, acting as Green Champion on productions and pulling together sustainability reports

• Liaising with partners, project staff, and the Zoo Co core team as needed

 

The Project Administrator role provides essential continuity across our programme of shows and other projects. Our Producers are generally freelancers who are involved in a project for a fixed period of time; we need a Project Administrator to keep an eye on  all the plates that start spinning before a Producer has come on board, and after a Producer has finished their contract. 

 

Essential Criteria:

• Previous administrative experience, ideally in an arts context

• Excellent writing and communication skills

• G-Suite skills and experience

• Passion for access and disabled-led theatre

• Excellent people skills, with a kind, clear, proactive and open approach to working with our core and freelance teams, partners, participants and stakeholders

• Confident and organised, with excellent time management skills and good attention to detail

• Content creation, copy writing, and marketing skills

• Ability to integrate within our office team/ ways of working where this will aid cohesive collaborative working, and to work using our tools, programmes and systems to ensure transparency in your process

• Clean DBS for working with young people

 

Desirable skills

• BSL skills

• Access awareness training/ previous experience working with deaf/ disabled artists

• Local area knowledge (Croydon/ South Norwood)

 

As this is a support role we need the candidate to be proactive, reliable, consistent, detail-oriented, and have excellent time management. Candidates must be confident working within a Google Account (Google Drive, Documents, Sheets, Gmail), and have a proficient understanding of (or keen desire to learn) various social media platforms, content creation software (including Canva), and website management platforms.

 

Zoo Co is an LGBTQ+ positive space, adheres to the social model of disability, and is committed to anti-racist practice  - we are looking for applicants who support this.

 

Terms and Conditions

Auto-enrolment into the NEST pension scheme, subject to eligibility. 

20 days’ holiday a year (pro rata’d to 12 for this part-time role). In addition to this, the Zoo Co office closes for 1 - 2 weeks over the Christmas period. 

Flexible working policy.

Hybrid working: for this role of 3 days a week, a minimum of 2 days a week should be worked on-site in the Zoo Co office. 

As part of the Stanley Arts community, access to free and discounted fitness and conditioning classes.

Access to training & development, including a ticket allowance for productions, Carbon Literacy, and BSL / deaf awareness training (subject to timing / availability)

If you may be entitled to Access to Work support due to a disability or impairment, but you haven’t accessed this scheme before, Zoo Co can support you with this process. 

 

To apply:

• Email michelle@wearezooco.co.uk, attaching a CV (max 2 pages) and cover letter (max 1 page) explaining why you think you’d be a good fit and relevant experience

• Closing deadline: Friday 14 June noon (12PM)

• We will shortlist a small number of applicants for interview on Zoom or in person. 

• Interviews will be held during w/c 17 June (likely Weds or Thurs).

 

Access:

Our office is wheelchair accessible, with access to an accessible loo via a lift to the ground floor. Please note that Stanley Arts is a Grade 2 listed building, and some spaces are therefore inaccessible, however, Zoo Co commits to only using the spaces which are accessible for all our activities.

 

If you have access needs which mean that you would prefer to apply in a different format we are happy to receive:

• Audio applications (no longer than 3-5 minutes)

• Video applications in spoken english or BSL

 

If you would like to discuss your access needs, either for the application process, or the role, please get in touch with fleur@wearezooco.co.uk and we will do our utmost to support them.